Google Workspace Changes

Google Forms now supports automatically stopping response collection based on date/time or response count.

Google Forms is introducing an enhancement that provides creators with more control over response management. This new feature enables form owners and editors to specify a closing date and time, or a maximum number of responses, after which the form will automatically cease accepting new submissions. This eliminates the need for manual closure, streamlining data collection for various form types, including registrations, event planning, and research.

Google Forms now allows creators to automatically stop accepting responses based on a specific date, time, or response count.

Google Forms is introducing a feature that enables form owners and editors to set a close date and time or a maximum number of responses to automatically stop the form from accepting new submissions. This streamlines the closure process for registration, event planning, and research forms, removing the need for manual intervention.

New toggle for 'Take notes for me' to start automatically for meeting hosts.

Google Meet is introducing a new toggle that allows meeting hosts to choose whether the 'Take notes for me' feature starts automatically whenever they host a meeting. This setting is OFF by default, and users can manage it via their Google Meet settings. Additionally, administrators have the ability to enable or disable AI note-taking for their end users.

New toggle for automatic 'Take notes for me' in Google Meet.

Google Meet is introducing a new toggle that allows users to choose whether the 'Take notes for me' feature starts automatically when they host a meeting. Previously, this feature had to be manually enabled. This new toggle is off by default and can be enabled or disabled by users at any time in their Google Meet settings. Admins also have control over enabling or disabling AI note-taking for their end users.

Admins can now manage Speech Translation in Google Meet, with general availability for users starting January 27, 2026.

Google Meet is introducing Speech Translation to provide near-real-time translation during meetings to bridge language barriers. Admins can now control this feature in the Admin console under Meet service settings > Gemini settings, where it is enabled by default and can be disabled at the OU level. The end-user feature will roll out to Rapid Release domains starting January 27, 2026, and to Scheduled Release domains starting February 18, 2026.

Admins gain control over Speech Translation in Google Meet, enabling near real-time language translation.

Google Meet is introducing a Speech Translation feature that provides near real-time language translation during meetings to help bridge communication gaps. This feature is currently in alpha and is set to launch more broadly in beta on January 27, 2026. A new admin control for this feature will be available in the Admin console under Meet service settings > Gemini settings, which is enabled by default and can be managed at the Organizational Unit (OU) level. The feature's functionality relies on the Gemini for Meet admin setting being active, and its beta status means that availability and translation quality may vary. The rollout of the admin setting will begin gradually on January 7, 2026, for both Rapid and Scheduled Release domains. For end-users, the feature will gradually roll out to Rapid Release domains starting January 27, 2026, and to Scheduled Release domains with a full rollout starting February 18, 2026. This feature will be available to Google Workspace Business Plus, Enterprise Plus, Frontline Plus, Google AI Pro and Ultra, Google AI Ultra for Business add-on, and Google AI Pro for Education add-on subscribers.

Generate podcast-style audio lessons in Google Classroom using Gemini

Educators can now use Gemini in Google Classroom to generate and share customized podcast-style audio lessons to support various learning modalities. The feature allows educators to specify the target grade, topic, and learning objectives, as well as customize the audio discussion by choosing the number of speakers and the conversation style, such as an interview or conversational format.

New Data Migration service now generally available to migrate files from Dropbox to Google Drive.

The New Data Migration service, which previously had an open beta, is now generally available. This service allows administrators to migrate data, including files, folders, and associated permissions, from Dropbox business accounts to Google Drive. This helps organizations efficiently transition to Google Workspace by simplifying data consolidation.

Migrate files from Dropbox to Google Drive is now generally available.

The New Data Migration service now allows admins to migrate data from Dropbox business accounts, including files, folders, and associated permissions, to Google Drive. The tool supports migrating up to 150 users or team folders at a time to MyDrive or Google shared drives, provides comprehensive reporting on migration progress, and supports delta updates for newly added or updated files.

New admin control to disable Apple Intelligence Writing Tools in Google Workspace iOS apps.

Google Workspace is introducing a new administrative setting in the Google Admin console that allows administrators to disable Apple Intelligence Writing Tools (which include proofreading, rewriting, and summarizing text) within participating iOS and iPadOS apps, including Gmail, Drive, Docs, Sheets, Slides, Meet, and Chat. This control is intended to enhance security and mitigate risks by ensuring sensitive data is handled according to organization policies and data loss prevention (DLP) standards on managed devices.

New admin control to manage Apple Intelligence Writing Tools in Google Workspace iOS apps.

Google is launching a new administrative control for admins to disable Apple Intelligence Writing Tools within Google Workspace apps on iOS devices (Gmail, Drive, Docs, Sheets, Slides, Meet, and Chat). This feature, part of Apple Intelligence in iOS 18.1+, allows users to proofread, rewrite, or summarize text. The new setting in the Google Admin console, "Allow Writing Tools for work data," will be on by default. Disabling it prevents users from accessing these tools, enhancing data protection and mitigating conflicts with DLP policies.

Expanded Workspace audit logging datasets and in-depth filtering are now available via Admin SDK (Reports API).

To support more granular incident investigations, Google is expanding the Workspace audit logging datasets available on the Admin SDK (Reports API) to include additional datasets such as Admin data action logs, Contacts logs, Assignments logs, Directory Sync logs, Profile logs, Graduation logs, LDAP logs, Meet hardware logs, Takeout logs, Tasks logs, Cloud search logs, Access evaluation logs, and Data migration logs. Additionally, the Reports API now supports in-depth filtering on resource details, allowing users to filter by labels and resources from their audit logs for fetching more granular information. These granular audit logs are crucial for organizations to investigate cybersecurity incidents and understand their data usage, with these changes significantly expanding the depth of analysis possible.

Google Vids avatars now powered by Veo 3.1 for more realistic and faster creation.

Google Vids avatars are now powered by Veo 3.1, Google’s state-of-the-art video generation model. This upgrade provides heightened expression, smoother lip-syncing, and steadier framing, resulting in a professional look. Avatars are also faster to create at no additional cost, improving viewer watch time and engagement. Use cases include training videos, internal announcements, and custom support walkthroughs.

Introducing the new Feeds app for Google Chat to bring real-time external updates from Atom or RSS feeds directly into group conversations and spaces.

The new Feeds app for Google Chat allows teams to integrate real-time external updates, such as news, blog posts, and industry research from any Atom or RSS feed, directly into their Google Chat group conversations and spaces. This eliminates the need for context switching as new posts from subscribed feeds are automatically sent to a designated Chat space, keeping all team members informed within their ongoing project discussions. Key features include automatic content delivery, the ability to add and manage multiple subscriptions per-space, with management restricted to the user who created the subscription.

Accelerate validation of Google Meet eCDN configuration at scale with Silent Test Mode.

Google Meet introduces Silent Test Mode, a new feature allowing administrators to perform large-scale eCDN (Enterprise Content Delivery Network) tests. This mode enables validation of eCDN configurations across an entire network with real user profiles and devices in a full simulation, minimizing the risk of impacting the viewer experience. During the test, live stream clients collect real-world data and statistics on eCDN performance while users stream media directly from Google's servers, ensuring no disruption. Admins can also schedule workload scripts to run in the background for iterative testing without requiring live streams.