Google Workspace Changes

New Admin console setting to control who can move content out of Team Drives.

Google is introducing a new sharing setting in the Admin console that allows G Suite administrators to control who can remove content from their domain's Team Drives to prevent data from leaving the organization. This setting restricts moving content from a domain's Team Drive or a user's My Drive to an external domain, with three available options: 'Anyone', 'No one', or 'Only users in this domain'.

Easily add and manage site-wide footers in the new Google Sites.

Google Sites now allows users to create a consistent footer across all pages of a website from a single location. By clicking 'Add Footer' at the bottom of a page, the footer is applied site-wide. Users can also hide the footer on specific pages or create custom sections at the bottom of individual pages for unique content.

Google is deprecating and retiring the Realtime API.

Google announced the deprecation of the Realtime API in favor of newer cloud storage solutions like Google Cloud SQL, Firebase Realtime Database, and Google Cloud Firestore. Starting November 28, 2017, the API is no longer available for new projects. Existing applications will continue to work until December 11, 2018, when documents become read-only, and the API will be completely shut down on January 15, 2019, although a JSON export mechanism will remain available.

Easily copy and paste Hangouts Meet conference details across Google Calendar events.

Google Calendar now allows users to copy and paste Hangouts Meet conference codes or full URLs across different events. This is particularly useful for scheduling multiple events that require the same conference link, such as separate events for interviewers and candidates or back-to-back meetings, ensuring all participants join the same video conference. This feature is available in the new Calendar for web.

Ten third-party applications added to the G Suite pre-integrated SSO apps catalog

We’re now adding SAML integration for ten additional applications: Aha!, Atlassian Cloud, Datadog, Desk, Github Business, HackerOne, Mavenlink, Mixpanel, SpringerLink, and Springerlink Test.

Enable Hangouts out-of-domain warnings to reduce the risk of data leaks.

Turn on a setting that will show warnings to your users if anyone outside of your domain tries to join a Hangout, and split existing group chats so external users can’t see previous internal conversations. This substantially reduces the risk of data leaks or falling prey to social engineering attacks.

Users can simply click the magnifying glass in the top right corner of their screen and search across an entire site. Google Cloud Search users will now see content from the new Google Sites in their Cloud Search results.

We’re making it easier to find content on those sites. Going forward, users can simply click the magnifying glass in the top right corner of their screen and search across an entire site. In addition, Google Cloud Search users will now see content from the new Google Sites in their Cloud Search results.

Making it possible to use natural language processing (NLP) technology in Cloud Search so you can track down information fast.

Type queries into Cloud Search using natural, everyday language. Ask questions like “Docs shared by Mary,” “Who’s Bob’s manager?” or “What docs need my attention?” and Cloud Search will show you answer cards with relevant information.

Data Loss Prevention now available in Team Drives.

DLP analyzes the files in your organization’s Team Drives for sensitive content. You can set up policy-based actions that will be triggered when any sensitive content is detected. G Suite admins will be able to control what content members of the team can share externally using easily configured rules and easily enforced policies.

DLP is now available in Team Drives.

Data Loss Prevention (DLP) is now available for content stored in Team Drives, giving G Suite Enterprise edition customers more control over how data is shared. Admins can set up policy-based actions that will be triggered when sensitive content is detected.

Hangouts Meet client logs upload setting in the Admin console will also apply to mobile devices.

The Hangouts Meet client logs upload setting in the Admin console will also apply to mobile devices. Such log data allows Google Support to more effectively resolve issues reported by customers to Google Support.

Admins can view Apps Script and App Maker metrics in the Aggregate reports section of the Admin console.

Admins can now view Apps Script metrics, including the number of users and active projects, in the Aggregate reports section of the Admin console. Admins participating in the App Maker Early Adopter Program will also see App Maker metrics listed.

Removing carrier SMS functionality in the classic Hangouts app for Android, starting on May 22.

Removing carrier SMS functionality in the classic Hangouts app for Android, starting on May 22. Focus is on making Android Messages the primary place to access SMS.

Announcing the public launch of Hangouts Meet.

Announcing the public launch of Hangouts Meet, the new enterprise-focused video meetings experience coming to Google Hangouts.

Google Keep is a G Suite core service with Admin console controls and access in Docs

Google Keep helps employees capture their thoughts, ideas, action items, and more in one easy-to-access place. As of today, Google Keep is a G Suite core service when used within a domain, and it has been added to existing G Suite agreements for most customers. In addition, Keep is now accessible in Google Docs, so employees can easily revisit and repurpose their notes.