Google Workspace Changes

Real-time conversational AI in Gemini Notebook mobile app lets users 18+ interact with their notebooks in nearly 100 languages.

Users aged 18 and over can engage in real-time voice conversations with their Gemini Notebook via the mobile app on Android and iOS, available in almost 100 languages. Responses are grounded in the user's own sources, providing step-by-step guidance, answering questions, and allowing interruptions at any point.

New audio recorder in Gemini Notebook mobile app lets users capture lectures and thoughts, saving notes alongside sources.

The Gemini Notebook mobile app now includes an audio recorder available on Android and iOS, enabling users to record lectures or personal thoughts while studying. Recordings are saved as notes directly alongside the relevant source material, facilitating easy citation and continued editing.

Notebooks in Gemini now available for schools and organizations to organize course, curriculum, and project materials in a dedicated AI-powered workspace.

Notebooks in Gemini, initially announced in April as a dedicated workspace for individual users to organize projects and conversations, is now available to students, educators, and professionals within schools and organizations. Users can upload course materials, curriculum standards, assignment rubrics, lesson templates, product information, project details, research reports, and strategy notes into a notebook to generate personalized study guides, aligned coursework, differentiated learning materials, targeted feedback, and synthesized insights. The feature integrates the Gemini app and Gemini Notebook, enabling workflows such as creating Cinematic Video Overviews from class notes and then generating study guides in the Gemini app. Administrators can control access via Gemini App and Gemini Notebook settings, and the rollout began on September 14, 2026 with a gradual rollout of up to 15 days for both Rapid and Scheduled Release domains.

Expert Intelligence adds trusted book content from Google Play Books to Gemini Notebook, enabling Q&A, infographics, audio overviews, quizzes, and more.

Expert Intelligence integrates over 100,000 books from major publishers into Gemini Notebook, allowing users to add purchased ebooks from Google Play Books as sources. Users can ask questions about the book, generate infographics, audio overviews, quizzes, and combine the book's content with their own notes or syllabi. Admins need to enable Gemini Notebook, Google Play, and Google Books for the OU, and eligible books show a Gemini Notebook badge in Google Play Books. The feature is rolling out now to Rapid and Scheduled Release domains for all Google Workspace customers, Workspace Individual subscribers, and personal Google accounts with the required services enabled.

Gemini desktop app is now available for Windows 10 and 11, offering AI assistance via Alt+Space, project summarization, and image generation.

Google has launched the Gemini desktop app for Windows 10 and 11, enabling users to access Gemini directly from their desktop. The app can be summoned with Alt+Space for quick tasks like fact-checking or brainstorming, can draft project summaries using data from Gmail and Drive, and can generate custom images via Nano Banana. Admins have the app enabled by default where Gemini is turned on, and end users can download it from gemini.google/desktop.

Admins can now control external sharing for Gemini Notebook with granular options in the Admin console.

Google Workspace administrators can now enable external sharing for Gemini Notebook using four granular sharing options (Off, Trusted Domains, On, On with public notebook sharing) configurable at the domain, OU, or group level, replacing the previous single toggle. The feature rolls out gradually over up to 15 days starting September 10, 2026 for both Rapid and Scheduled Release domains and is available to all Google Workspace customers.

Enterprise‑grade security and compliance controls are embedded in Gemini’s Workspace actions.

Gemini respects existing access permissions, does not use user data for model training, and provides human‑in‑the‑loop preview cards for actions like sending emails or scheduling meetings, ensuring data confidentiality and granular policy enforcement.

Gemini enables building branded slide decks directly from Docs using a style reference.

Users can ask Gemini in the Docs side panel to turn a proposal into a polished slide deck, specifying a style reference (e.g., @presentation) to maintain brand consistency without leaving the document editor.

Gemini can create to‑dos and reminders that are automatically added to Google Tasks.

From the Slides side panel (or other apps), users can prompt Gemini to log a reminder or generate a to‑do list based on presented content, which is instantly synced to Google Tasks for follow‑up.

Gemini helps schedule meetings and resolve calendar conflicts without opening Google Calendar.

Users can ask Gemini in Chat (via Ask Gemini) to find open times, book meetings, or resolve scheduling conflicts with teammates, keeping the workflow inside the chat interface.

Gemini can draft and send emails directly from any Workspace app, using meeting notes or documents as context.

From the side panel in Docs (or other apps), users can prompt Gemini to compose detailed emails for teams, which appear as drafts in Gmail or can be sent immediately, streamlining communication without switching to Gmail.

Gemini now performs deep research across Drive folders and chat threads, delivering sourced summary reports.

By asking Gemini to do deep research from the Docs side panel (or other apps), users can synthesize scattered data into a concise report with clear source attributions, saving time on literature reviews and competitive analysis.

Gemini can now create formatted Google Docs, Sheets, or Slides in the background from any Workspace app side panel.

Users can prompt Gemini from Gmail, Docs, Slides, Chat, or Drive to generate personalized documents, spreadsheets, or slide decks without leaving the current app. The generated files are saved securely to Drive, enabling seamless content creation across Workspace.

Context-aware access controls are now available for Gemini Enterprise in the Admin console, allowing admins to set granular security policies based on device and location.

Google Workspace administrators can now configure context-aware access (CAA) policies for Gemini Enterprise directly in the Admin console, selecting granular security attributes such as device security and location settings for both personal and managed devices. Admins can create policies that restrict access from specific geographic regions and reuse existing Workspace CAA policies for Gemini Enterprise. The feature is rolling out gradually to Rapid and Scheduled Release domains starting September 8, 2026, with completion by September 15, 2026, and is available for Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Frontline Standard/Plus, Enterprise Essentials Plus, and Cloud Identity Premium customers who have purchased Gemini Enterprise.

Administrators can now access comprehensive audit logs for Gemini Notebook in the Workspace Admin console.

Google Workspace administrators can now access comprehensive audit logs for Gemini Notebook in the Admin console, providing greater insights into how the application is used across their organizations. The update introduces full visibility into Gemini Notebook actions, allowing administrators to review usage and audit data access in the security investigation tool and audit and investigation tool. Administrators can track a wide range of user actions across multiple categories, including notebook visibility, user identity, IP address, and resource context. These audit logs can be exported and reviewed using BigQuery or accessed directly within the Admin console using the security investigation tool. These monitoring capabilities help administrators meet regulatory compliance requirements, understand collaboration patterns, and protect company data within their digital environments.