Google Workspace Changes

Google Calendar now allows users to easily find and set time zones by searching for a city or country, simplifying scheduling across different time zones.

Google Calendar is introducing an enhanced time zone picker on the web, enabling users to search for and select a specific city or country instead of manually scrolling through a list. This feature aims to streamline the process of coordinating and scheduling meetings with individuals in various time zones. The improvement is applicable across all Google Calendar interfaces where time zone selection is possible, including meeting scheduling, setting a secondary time zone for the main calendar grid, or configuring the world clock.

Improved time zone picker in Google Calendar allowing search by city or country.

Google Calendar on the web is introducing an improved time zone picker that allows users to search for and select a specific city or country instead of manually scrolling through a list. This enhancement is available across all Google Calendar surfaces where time zones are selected, including meeting scheduling flows, secondary timezone settings for the main calendar grid, and world clock configurations.

Better screen scaling for Google Calendar on large monitors

Google Calendar on the web now offers improved scaling on large, high-resolution monitors, reducing unnecessary whitespace and better utilizing screen space for a clearer overview of the day's events. This update provides better visibility for events, prioritizes a relevant 12–15 hour range, and applies to both the main Calendar application and the side panel companion view in other Workspace apps.

Improved screen scaling for Google Calendar on large, high-resolution monitors.

Google Calendar on the web now offers improved scaling for large, high-resolution monitors to reduce unnecessary whitespace and better utilize available screen space. This update improves visibility for short meetings and prioritizes a relevant 12–15 hour range based on the user's viewport height. These improvements are applicable to both the main Calendar application and the side panel companion view within other Workspace apps like Gmail.

Updates to meetings made by a delegate user will now be sent in the name of the principal, ensuring consistent communication.

Previously, when a delegate user managed a principal's Google Calendar, initial invitations appeared from the principal, but subsequent updates or cancellations were sent from the delegate's email. This update ensures that all event-related emails, including cancellations and modifications, will consistently come from the principal, providing a more seamless experience for meeting participants and preventing confusion for guests.

Meeting updates and cancellations made by delegates are now sent in the name of the principal.

Google Calendar is updating how meeting notifications are handled when a delegate manages a calendar on behalf of another user. Previously, while initial invitations appeared to come from the principal, subsequent updates or cancellations were sent from the delegate's email. Now, all event-related emails—including modifications and cancellations—will be sent in the name of the principal to provide a more consistent experience and prevent confusion for guests.

Reusing Google Meet codes in new Google Calendar events will tie meeting artifacts exclusively to the original event.

When an existing Google Meet code is manually entered into a new Google Calendar event, all associated meeting artifacts, such as Gemini notes, recordings, and continuous Google Chat conversations, will now be linked solely to the original Calendar event where the code was first generated. This update prevents unintentional sharing with new event guests and provides a clear understanding of who receives meeting-related information, with a warning dialog appearing upon code reuse.

Google Calendar events created via Apple Calendar with Meet codes will now automatically update to use unique Meet codes.

To enhance meeting privacy and ensure unique identification, Google Calendar events initiated through Apple Calendar and including a Google Meet meeting code will now automatically update to utilize a distinct meeting code. This change aims to improve predictability and transparency, and users will be notified via email about this update.

Automatic update of Google Meet codes for events created via Apple Calendar

When users use Apple Calendar to create Google Calendar events with a Google Meet meeting code, the code will now be updated automatically to ensure that each event uses a unique meeting code. Users will receive an email notification informing them of this update.

Data loss prevention (DLP) policies are now available in beta for Google Calendar, allowing administrators to prevent sensitive data sharing in event details.

Google is introducing data loss prevention (DLP) policies for Google Calendar in beta, expanding existing data protections beyond attachments to include sensitive information within event titles, locations, and descriptions. Administrators can configure policies to audit, warn, or block event creation or updates when sensitive content is detected. These rules are applied based on the event owner's organizational unit, and users receive immediate feedback via pop-up notifications or email alerts for policy violations.

Data loss prevention (DLP) policies for Google Calendar are now available in beta.

Google is introducing data loss prevention (DLP) policies for Google Calendar in beta, enabling administrators to prevent sensitive data from being shared in meeting invites. The policies scan free-text fields—including event titles, locations, and descriptions—as well as attachments like Docs, Sheets, and Slides. Admins can configure the system to audit, warn, or block the creation and update of events that violate DLP rules. Users receive immediate feedback via pop-up notifications on the web or automated email notifications on mobile devices and via the Calendar API.

Google Calendar event color labels are now accessible to users with "Make changes to events" permission.

Google Calendar offers event color labels to help users visually organize meetings on their primary calendar. Previously, these labels were only visible to users with “Make changes to events and manage sharing” permissions. Starting February 27, 2026, this access is being expanded to include users who have only “Make changes to events” permissions, addressing the previous limitation where these users could see colors but not labels.

Calendar event color labels are now available to users with 'Make changes to events' permission.

Google Calendar is expanding the visibility of event color labels. Previously, these labels were only visible to users with 'Make changes to events and manage sharing' permissions. Starting February 27, 2026, users with 'Make changes to events' permissions will also be able to see the labels, facilitating better visual organization and categorization of meetings via Time Insights.

Gemini in Google Calendar now provides improved meeting time suggestions and easier rescheduling.

Google Calendar is enhancing meeting scheduling with Gemini, which analyzes colleagues' availability, time zones, and working hours to suggest optimal meeting times. Additionally, meeting organizers will now see a banner suggesting a new time when multiple attendees decline an invite, allowing for quick rescheduling with a single click.

All secondary calendars owned by a user will be automatically displayed in their Google Calendar list.

Following previous improvements in secondary calendar management, all secondary calendars owned by a user will now be consistently displayed in their Google Calendar list, visible in Calendar settings. This change ensures owners have direct access to manage settings, sharing permissions, and the lifecycle of these calendars. Users can still pin calendars to their main view, delete them, or transfer ownership. A recommendation is to limit ownership to a maximum of 100 calendars per user, with gradual addition for those exceeding this. Users of Apple Calendar may need to manually sync.